For letting agencies and property managers in England
Compliance deadlines are coming. Outsource the property admin.
Every managed property needs its certificates, licence details and tenancy data in order for the PRS Database. Kimon's managed team takes over the chasing: we collect it, check it and follow up what is missing, inside your lettings system, for less than it costs to hire someone to do it.
- Built for portfolios of 200+ properties
- Works in your lettings system
- Checked by a person, always
- UK company, UK contract
PRS readiness queueIllustrative example
Gas safety record expiredProperty 014 · landlord and engineer chasedChasing
EICR received and loggedProperty 027 · next inspection date recordedDone
Selective licence number missingProperty 031 · requested from landlordAwaiting
Registration data completeProperty 009 · 13 fields checkedQC check
Every item is checked by a person before it reaches your landlords or your systems.
The deadlines
Registration opens region by region, from 15 December
Under the Renters' Rights Act, every private rented property in England must be registered on the PRS Database, with details including gas safety, electrical safety (EICR or EIC), EPC and licence information. It costs £65 per property, renews every year, and each region has three months to register. Agencies cannot market or manage for a landlord who should be registered and is not.
Opening first
West Midlands: 15 December 2026 to 14 March 2027
East of England: 15 January 2027 to 14 April 2027
Agencies in these two regions have the least time to get every property's records in order. If that's you, now is the time to start.
Registration window by region
- 15 Dec 2026West Midlands, closes 14 Mar 2027
- 15 Jan 2027East of England, closes 14 Apr 2027
- 15 Feb 2027East Midlands, closes 14 May 2027
- 15 Mar 2027South East, closes 14 Jun 2027
- 15 Apr 2027Yorkshire and the Humber, closes 14 Jul 2027
- 15 May 2027North West, closes 14 Aug 2027
- 15 Jun 2027North East, closes 14 Sep 2027
- 15 Jul 2027London, closes 14 Oct 2027
- 15 Aug 2027South West, closes 14 Nov 2027
Dates and fee as announced by the Government and summarised by Goodlord, 10 September 2026. Check GOV.UK for the latest position.
Save time and money
The fees are fixed. The cost of handling them is not.
Every agency pays the same registration fees. What differs is what it costs to collect, check and chase the information behind them. Here is an example for an agency managing 700 properties with two people on compliance admin.
| Per year | Hire in-house | With Kimon |
|---|---|---|
| PRS Database registration fees700 properties × £65 | £45,500 | £45,500 |
| Compliance admin staffTwo people: salary, employer NI and pension | £40,000 to £80,000 | — |
| Kimon managed teamTwo team members at £850 a month × 12 | — | £20,400 |
| Recruitment, cover and a human check on every output | Yours to arrange | Included |
| Total per year | £85,500 to £125,500 | £65,900 |
| Difference | £19,600 to £59,600 less every year |
What we do
What our team takes off yours
A call to size the job, a team in place in around 14 days, then weekly progress until every property is ready.
Registration data
We pull each property's details from your system, check them against what registration asks for and flag every gap.
Certificate follow-ups
Gas, EICR and EPC expiry dates tracked, renewals requested and certificates filed when they arrive.
Landlord chasing
Documents, licence numbers and consents requested from landlords and followed up until they arrive.
Weekly reporting
A clear view of every property: ready, missing or blocked, and what is being chased.
Free download
PRS Database readiness checklist
A two-page checklist your team can tick on screen or on paper, one per property. It covers every regional window, the details registration asks for, safety and energy records, and licensing.
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Questions
Frequently asked questions
Can Kimon register our landlords on the PRS Database?
Registration is the landlord's responsibility, and agents can only provide information with the landlord's agreement. Kimon collects and checks the information registration asks for and chases what is missing. We provide administrative support only: we do not give legal advice, carry out gas, EICR or EPC inspections, or guarantee compliance.
How much does Kimon cost?
£850 a month per team member, which is £10,200 a year. How many team members you need depends on your number of properties and the work in scope. We confirm your fee in writing after a call, before anything starts.
Can Kimon work with our existing lettings software?
Yes. Our teams log into the tools you already use and follow your processes. We don't ask you to change systems.
Where is the team based, and how is our data protected?
Contracts are with Kimon Services (UK) Ltd, and our delivery team is based in India. A dedicated Customer Success Manager oversees the work. We are registered with the ICO and work to UK GDPR.
Get your portfolio ready before your window closes
Tell us how many properties you manage and which region you are in. We'll tell you plainly what it would take, and what it would cost.